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Electronic Procedures – Improve procedures usage in the field by process operators

What is a standard operating Procedure?’

A standard operating procedure, or SOP, is a set of step-by-step instructions compiled by an organization to help workers carry out routine operations. SOPs aim to achieve efficiency, quality output and uniformity of performance, while reducing miscommunication and failure to comply to industry regulations.

Reasons for poor procedure usage by the operators in the field.

  •  Inconsistencies between procedures
  •  Procedures are not up to date due to lack of MOC process
  •       Lack of procedure training
  •  Too much text in action steps.
  •  Supporting information limitations
  •  Variances between procedure writers
  •  Lack of Human factors analysis.

Limitations with the current SOP writing methodology

Currently the standard operating procedures are written using Microsoft word document which has a serious limitation because procedure authors make mistakes by wasting time in formatting the document versus focusing on the content/intent of the procedure. Since each author follows his own formatting style it is difficult to achieve standardization. Also, making common change across all procedures takes a long period of time.

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Inventory tool tracker equipment

Benefits of iProcess Tool Tracking Software

A good tool tracking software system can save business owner thousands of dollars in waste each year. Whether classified as fixed assets, consumables, or simply tools, every contractor has valuable equipment assigned to various employees and jobsites. Here are the questions you need to ask yourself

• How much is it costing every year in lost tools?
• How many duplicate tools do I buy every year?
• How could I save with a Tool Tracking Software?

Using iProcess tool tracking software, you can reduce losses by holding your employees and subcontractors accountable for the tools and equipment they use. Everything is tracked through a simple barcode-scanning system. It is a web based system designed to managing tools, equipment, materials and consumables more efficiently across your organization. This application securely stores critical information on all of warehouse and field operation assets in one centralized database. The result is reduced tool costs, automated management of materials, more consistent equipment service management and more accurate job costs and billing.

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Management of change software

So, what is management of change (MOC)?

Going back to the source, OSHA 1910.119(l)(1) sets the requirements for MOC as: “The employer shall establish and implement written procedures to manage changes (except for “replacements in kind”) to process chemicals, technology, equipment and procedures; and, changes to facilities that affect a covered process.”

Here are some bad excuses for not following an MOC process which leads to process safety incidents.

• But I am not making a real modification. I am just making it a little better.
• I am so far behind I can’t start doing MOC. I’ll never catch up with all of those unrevised drawings.”
• I don’t have time to wait for the MOC evaluation. This is an emergency!
• Routing this form for approval takes so long we can never get anything done.
• But my area manager already has to approve funds for changes.
• We are a warehouse / light manufacturing / data center / repair facility. … We don’t have anything that could be dangerous.
• But MOC won’t catch every possible problem, so why do it?
• This is just a software/procedure change. It’s not like we were changing a pipe or something. We don’t need to approve or document.

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Importance of Management of Change Software

So, what is management of change (MOC)?

Going back to the source, OSHA 1910.119(l)(1) sets the requirements for MOC as: “The employer shall establish and implement written procedures to manage changes (except for “replacements in kind”) to process chemicals, technology, equipment and procedures; and, changes to facilities that affect a covered process.”

Here are some bad excuses for not following an MOC process which leads to process safety incidents.

• But I am not making a real modification. I am just making it a little better.
• I am so far behind I can’t start doing MOC. I’ll never catch up with all of those unrevised drawings.”
• I don’t have time to wait for the MOC evaluation. This is an emergency!
• Routing this form for approval takes so long we can never get anything done.
• But my area manager already has to approve funds for changes.
• We are a warehouse / light manufacturing / data center / repair facility. … We don’t have anything that could be dangerous.
• But MOC won’t catch every possible problem, so why do it?
• This is just a software/procedure change. It’s not like we were changing a pipe or something. We don’t need to approve or document.

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Improve Safety, Increase Reliability and Manage Risk in The Most Efficient Way

iProcess provides web based enterprise software applications that enhances Safety, Productivity and Compliance in heavily regulated and high risk chemical, energy, oil & gas and construction companies.

iProcess provides web based enterprise software applications that enhances Safety, Productivity and Compliance in heavily regulated and high risk chemical, energy, oil & gas and construction companies.We provide turnkey, high-quality solutions regardless of the project size.
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